Pre-visit

SCHD #E8F5E9

Scheduled

Appointment booked. No further action taken yet.

CONF #A5D6A7

Confirmed

Patient confirmed via portal, phone, or text reminder.

WAIT #FFF9C4

Waitlisted

On waitlist for an earlier opening.

Day-of Flow

CHKI #B3E5FC

Checked In

Patient arrived and checked in at front desk.

ROOM #81D4FA

Roomed

Patient in exam room. Vitals taken by MA.

PRVD #4FC3F7

With Provider

Provider actively in the room with the patient.

PRND #CE93D8

Procedure Pending

Waiting for in-office procedure, lab draw, or imaging.

CHKO #FFCCBC

Checked Out

Visit complete. Patient left. Checkout and billing done.

Telehealth

TSCH #E0F2F1

Telehealth Scheduled

Video or phone visit booked. Link not yet sent or opened.

TLIV #4DB6AC

Telehealth Live

Patient in an active video or phone session with the provider.

No-Show & Cancellation

LATE #FFF3CD

Late / Not Yet Arrived

Past scheduled start time. Patient not yet checked in.

NSHW #FFE0B2

No-Show

Patient did not arrive and gave no notice. May need follow-up.

CXPT #E0E0E0

Cancelled by Patient

Patient cancelled. Slot is now open.

CXOF #BDBDBD

Cancelled by Office

Practice-initiated cancellation. Slot is now open.

Administrative

BLCK #F5F5F5

Blocked

Slot intentionally blocked. Not available for booking.

ADMN #CFD8DC

Admin / Internal

Staff meeting, chart review, or admin task in the schedule.

RSCH #ECEFF1

Rescheduled

Original slot vacant. New appointment created elsewhere.